Form templates / Sports & Clubs
Martial Arts Registration Form
A martial arts registration form needs a grade and an injury history. Both determine which class a student can safely join and how much contact is appropriate.
For clubs, teams, leagues and community sport organisers.
Consent to contact level, explicitly
Martial arts involve deliberate physical contact, and the expected level varies enormously between styles and within a club. A student expecting light drills who is put into hard sparring gets hurt or never comes back.
So this template asks explicitly what level of contact the student consents to, and asks separately for under-18s where the parent decides. It also asks about grade in the student's own system - because a black belt in one art is a beginner in another and both need saying.
One list, not five threads
Registrations that arrive by email, text and word of mouth become a headcount nobody trusts. You find out on the day that two people thought they were signed up and one wasn't.
This template makes one list, with the same details for every person, in the order they registered.
Run by volunteers, on a phone, at the side of a pitch
Club admin happens in evenings and car parks. Whatever collects registrations, availability and subs has to work in thirty seconds on a phone, for a parent who has never heard of it and will never make an account.
One link does that. Emergency contacts, medical notes and consents come back in writing, and the list exports straight into the spreadsheet the club already runs on.
A QR code away
Every form has a plain link, so a poster, a flyer or a QR code on the door is enough. Nobody has to find your website to sign up.
Yours to change, immediately
Nothing here is fixed. Rewrite a question, reorder them by dragging, add your brand colour, delete half of it. Save and the live form updates - there's no separate publish step and no deploy to wait for.
What this template asks
- Student's full name
- Date of birth
- Email address
- Mobile number
- Address
- Parent or guardian name, if under 18
- Which style?
- Have you trained before?
- Your grade, style and awarding body
- What are you training for?
- Which classes could you attend?
- How often would you train?
- Injuries, past or present
- Do any of these apply?
- Medication
- Have you had a concussion in the last 12 months?
- What level of contact do you consent to?
- I'd like to work towards gradings
- Photographs may be used by the club
- Emergency contact - name and number
- I understand martial arts carry a risk of injury and I train within my own limits
- Instructors may seek emergency medical treatment if needed
- If the student is under 18, I am their parent or guardian and consent to the contact level above
More Sports & Clubs forms
Questions
How do we handle grades from other clubs?
Ask for the style, the grade and the awarding body. Most instructors assess in person anyway, but knowing the background avoids an awkward first session.
Should parents decide the contact level for children?
Yes, and record it. It's the single most useful safeguarding field on a martial arts form, and it protects the instructor as much as the child.
Can I stop registrations when we're full?
Yes. Close the form and the link shows a short closed page, so nobody registers for a place that doesn't exist. Reopen it in one click if space frees up.
Can I collect one registration per person or per group?
Either. Many people ask for the group size and the names in one text box; others publish the link and ask everyone to fill it in individually.
Can I get the list as a spreadsheet?
Yes - one click exports every response as CSV, which opens in Excel, Numbers or Google Sheets.
Can parents fill this in for a child?
Yes - that's the normal case. Ask for the player's details and the parent's contact details on the same form, and keep the consent boxes for the adult to tick.
Publish your martial arts registration form today
Start from this template and change anything you like. Free to begin.