Form templates / Food & Catering
Catering Quote Form
A catering quote form needs five facts to produce a price: the date, how many people, what kind of service, where it is, and what the kitchen situation looks like when you get there.
For caterers, food trucks, bakeries and private chefs.
Ask what the venue has, not just where it is
The same menu for eighty people is a different job in a hall with a working kitchen than in a marquee in a field. Power, water, prep space and whether you can get a van close to the door change your staffing, your equipment hire and your price.
So this template asks about facilities explicitly. It's the question most caterers discover the answer to at the site visit - which is a week later, after they've already given a number.
Quote faster than the person they emailed second
Most customers ask two or three businesses at once, and the first useful reply usually wins. What slows you down is rarely the pricing - it's not knowing enough to price it.
This template asks the handful of things that decide the number, so the first thing you send can be a real quote instead of a request for more detail.
Allergies are not an optional field
Headcount, date and venue set the quote; allergies and dietary requirements decide whether the day goes well or badly. Both belong on the same form, asked before you cost the job, not confirmed by text the night before.
Written answers matter here more than most trades: when someone tells you in writing what they can't eat, there is a record of exactly what you were told.
One link, on every channel
Put it behind "Get a quote" on your site, in your email signature, in your Google Business profile and on a card. Same form, one place the answers land, no lead lost because it arrived at the wrong inbox.
Make it yours in a minute
Change the wording, drop the questions you don't need, add the ones you do, put your own colour on it. Saving publishes it, and you get a link to paste into your website, your email signature or a message. Responses land in your dashboard and download as a spreadsheet whenever you want them.
What this template asks
- Your name
- Email address
- Phone number
- What's the occasion?
- Date
- Is the date fixed?
- Number of guests
- What time would service start and finish?
- Service style
- What's needed?
- Dietary requirements expected?
- Any known allergies?
- Venue name and town
- What's available at the venue?
- Vehicle access
- Would you like us to supply any of these?
- Budget per head
- Anything else?
More Food & Catering forms
Questions
Should I quote from the form or visit first?
Give a per-head range from the form and confirm after a site visit for anything unusual. Customers comparing three caterers want a number today.
How do I handle dietary requirements at this stage?
Ask whether any are expected and roughly how many. Exact numbers come later, but knowing there are eight vegans changes the menu you propose rather than the garnish.
Can I ask for photos or files?
Not yet - uploads are on the roadmap. In the meantime, most people ask for a link to photos, or reply to the response with an email asking for them. Everything else about the job is captured here.
Can I see where each quote request came from?
Yes. Add a hidden tracking parameter to the link (for example one link on your site and another on your Google profile) and it's stored with the response.
How fast can I put this live?
About a minute. Pick the template, change the wording, press save - saving is publishing - and you get a link to share.
Can I take deposits through the form?
Not yet - payments aren't built in. Most caterers use the form to capture and confirm the brief, then invoice for the deposit, which also means you check the date is free before taking money.
Publish your catering quote form today
Start from this template and change anything you like. Free to begin.