Form templates / Food & Catering
Bakery Order Form
A bakery order form has to be exact about two things: the date it's collected and what's written on it. Both are unfixable once the thing is baked.
For caterers, food trucks, bakeries and private chefs.
Collection date is a production schedule
A bakery's constraint is oven time on a specific morning. Orders that arrive without a firm date, or with "sometime that weekend", can't be planned - and the Saturday you accidentally accepted nine celebration cakes for is a very long day.
Making the date required, with the collection time next to it, turns the order list into a schedule. The template also asks for allergen information in both directions: what the customer needs to avoid, and an acknowledgement of what your kitchen handles.
Orders you don't have to decode
Orders taken by phone, text and social message all arrive in different shapes, and the missing detail is always the one you need to start. Then you're calling back, and they're not answering.
One form means every order arrives complete, in the same shape, with a written record of exactly what was asked for.
Allergies are not an optional field
Headcount, date and venue set the quote; allergies and dietary requirements decide whether the day goes well or badly. Both belong on the same form, asked before you cost the job, not confirmed by text the night before.
Written answers matter here more than most trades: when someone tells you in writing what they can't eat, there is a record of exactly what you were told.
A link you can put anywhere
Website, bio, QR code on the counter, reply to a message. Same form, same list, whichever way the order arrives.
One minute to make it your own
Every label, option and placeholder on this template is editable, and you can add whatever this template doesn't ask. Save to publish, share the link, and export the responses whenever you need them in a spreadsheet.
What this template asks
- Your name
- Email address
- Phone number
- What would you like?
- Tell us exactly what you'd like
- Size, if it's a cake
- Any writing on it?
- I've checked the spelling above
- Decoration or colours
- Collection date
- Collection time
- Collection or delivery?
- Anything that must be avoided?
- I understand the allergen note above
More Food & Catering forms
Questions
Can I stop orders when I'm full for a date?
Close the form and everyone with the link sees a short closed page. Many bakeries close it on Thursday for the weekend and reopen on Monday - it takes one click.
How should I handle allergens?
Ask what they need to avoid, and state plainly what your kitchen handles so nobody assumes a nut-free environment you can't guarantee. Both belong on the form, not in a reply.
Can I take payment on the form?
Not yet. Most people use this to capture the order and then invoice or take payment on collection - which also means you can confirm availability before charging anyone.
Can I limit what people can order?
Yes. Options are lists you control, so only what you actually sell appears - and you can close the form when you're at capacity.
Will I be told about new orders straight away?
Yes, if you turn on live notifications: each order is emailed to you as it arrives. Otherwise they collect in your dashboard.
Can I take deposits through the form?
Not yet - payments aren't built in. Most caterers use the form to capture and confirm the brief, then invoice for the deposit, which also means you check the date is free before taking money.
Publish your bakery order form today
Start from this template and change anything you like. Free to begin.