Form templates / Events & Weddings
Wedding Vendor Inquiry Form
A wedding vendor inquiry form works for florists, cake makers, bands, planners and hire companies alike, because they all need the same four facts first: date, venue, numbers and budget.
For wedding planners, venues, event coordinators and suppliers.
Ask what they've already booked
The most useful question on a wedding enquiry has nothing to do with your own service: what have you booked so far? A couple with a venue and a date is planning; a couple with nothing is dreaming, and the conversations should be different.
It also tells you who else is involved. Knowing the planner, the venue's restrictions and the other suppliers already appointed saves a fortnight of coordination emails - and occasionally tells you the date is unworkable before you quote it.
Quote faster than the person they emailed second
Most guests ask two or three businesses at once, and the first useful reply usually wins. What slows you down is rarely the pricing - it's not knowing enough to price it.
This template asks the handful of things that decide the number, so the first thing you send can be a real quote instead of a request for more detail.
Dates, headcounts and the details nobody volunteers
Every event enquiry needs the same four facts - date, numbers, venue, budget - and almost none arrive with them. Asking on a form means your first reply can be availability and a price rather than a questionnaire.
The awkward details are easier on a form too: dietary requirements, accessibility, plus ones and the timings that only matter on the day.
One link, on every channel
Put it behind "Get a quote" on your site, in your email signature, in your Google Business profile and on a card. Same form, one place the answers land, no lead lost because it arrived at the wrong inbox.
One minute to make it your own
Every label, option and placeholder on this template is editable, and you can add whatever this template doesn't ask. Save to publish, share the link, and export the responses whenever you need them in a spreadsheet.
What this template asks
- Your names
- Email address
- Phone number
- Wedding date
- Is the date confirmed with your venue?
- Venue and town
- Approximate guest numbers
- How would you describe the day?
- What are you enquiring about?
- Tell us what you have in mind
- A link to your mood board or saved posts
- What have you booked already?
- Planner or coordinator, if you have one
- Budget for what you're asking about
- Anything else?
More Events & Weddings forms
Questions
Can I use one form for very different services?
The core questions work for all of them; add one service-specific section. Many suppliers duplicate the template per service so each has its own link and list.
Should I ask for a budget?
Yes, as a range, and put your starting price on the page. Weddings have the widest budget spread of any event, and a mismatch discovered after three emails wastes everyone's time.
Can I ask for photos or files?
Not yet - uploads are on the roadmap. In the meantime, most people ask for a link to photos, or reply to the response with an email asking for them. Everything else about the job is captured here.
Can I see where each quote request came from?
Yes. Add a hidden tracking parameter to the link (for example one link on your site and another on your Google profile) and it's stored with the response.
How fast can I put this live?
About a minute. Pick the template, change the wording, press save - saving is publishing - and you get a link to share.
Can I use one form for several events?
Ask which event in a dropdown and filter the responses by it, or duplicate the form for each one so each has its own link and its own list. Duplicating takes a click.
Publish your wedding vendor inquiry form today
Start from this template and change anything you like. Free to begin.