Form templates / Events & Weddings
Corporate Event Inquiry Form
A corporate event inquiry form has one question ordinary event forms don't need: who signs it off. A brilliant brief from someone without budget authority is a proposal written for nobody.
For wedding planners, venues, event coordinators and suppliers.
Approval status predicts the booking
Corporate enquiries arrive from event assistants, EAs and marketing coordinators - all genuinely tasked with organising something, none of them able to say yes. The brief is real; the decision is three people away.
Asking whether budget is approved, and who else is involved, tells you which enquiries deserve a site visit this week. It also tells you what to send: a full proposal for an approved budget, a one-page indicative costing for something still being scoped.
Quote faster than the person they emailed second
Most guests ask two or three businesses at once, and the first useful reply usually wins. What slows you down is rarely the pricing - it's not knowing enough to price it.
This template asks the handful of things that decide the number, so the first thing you send can be a real quote instead of a request for more detail.
Dates, headcounts and the details nobody volunteers
Every event enquiry needs the same four facts - date, numbers, venue, budget - and almost none arrive with them. Asking on a form means your first reply can be availability and a price rather than a questionnaire.
The awkward details are easier on a form too: dietary requirements, accessibility, plus ones and the timings that only matter on the day.
One link, on every channel
Put it behind "Get a quote" on your site, in your email signature, in your Google Business profile and on a card. Same form, one place the answers land, no lead lost because it arrived at the wrong inbox.
Make it yours in a minute
Change the wording, drop the questions you don't need, add the ones you do, put your own colour on it. Saving publishes it, and you get a link to paste into your website, your email signature or a message. Responses land in your dashboard and download as a spreadsheet whenever you want them.
What this template asks
- Your name
- Work email
- Phone number
- Company
- Your role
- What kind of event?
- Preferred date
- Is the date fixed?
- Expected number of attendees
- How long?
- What do you need?
- What's the event for?
- Any dietary requirements expected?
- Total budget
- Is the budget approved?
- Who else is involved in the decision?
- When do you need to decide?
More Events & Weddings forms
Questions
Should I ask for a per-head budget or a total?
Ask for the total and the headcount separately - corporate buyers think in totals but your costs are per head, and the two together tell you immediately whether the brief is possible.
How much AV detail should I collect?
Enough to know whether you need a technician: presentations, live streaming, microphones, staging. The detail comes later; the yes-or-no changes your quote materially.
Can I ask for photos or files?
Not yet - uploads are on the roadmap. In the meantime, most people ask for a link to photos, or reply to the response with an email asking for them. Everything else about the job is captured here.
Can I see where each quote request came from?
Yes. Add a hidden tracking parameter to the link (for example one link on your site and another on your Google profile) and it's stored with the response.
How fast can I put this live?
About a minute. Pick the template, change the wording, press save - saving is publishing - and you get a link to share.
Can I use one form for several events?
Ask which event in a dropdown and filter the responses by it, or duplicate the form for each one so each has its own link and its own list. Duplicating takes a click.
Publish your corporate event inquiry form today
Start from this template and change anything you like. Free to begin.