Form templates / Events & Weddings
Wedding Photography Inquiry Form
A wedding photography inquiry form should establish availability, coverage and deliverables in one pass. The date decides whether there's a conversation at all; hours and albums decide the price.
For wedding planners, venues, event coordinators and suppliers.
Two venues and a first look change the day entirely
Coverage isn't hours in the abstract - it's whether getting-ready is at a hotel twenty minutes from the ceremony, whether there's a separate reception venue, and whether they want photographs before the ceremony. Each adds travel and changes whether you need a second shooter.
So this template asks for each venue separately and asks about the timeline explicitly. That turns "how much for a wedding?" into a number you can stand behind, usually without a meeting.
Fewer calls, better numbers
A phone call is a fine way to build trust and a terrible way to collect specifications - nobody remembers everything, and nothing is written down. Collect the facts in writing first, and use the call for the part that actually needs a human.
You'll also stop quoting jobs you didn't want: when the form asks about budget and timing, the mismatches disqualify themselves.
Dates, headcounts and the details nobody volunteers
Every event enquiry needs the same four facts - date, numbers, venue, budget - and almost none arrive with them. Asking on a form means your first reply can be availability and a price rather than a questionnaire.
The awkward details are easier on a form too: dietary requirements, accessibility, plus ones and the timings that only matter on the day.
Price the right jobs
Every quote costs you time whether or not you win it. Asking about budget and timing up front isn't rude - it's how both sides avoid a week of conversation about a job that was never going to happen.
Edit it like a document, publish like a link
Add questions, remove questions, change the order and the wording, set your accent colour. When you save, the form is live at its own address - share it by link, QR code or a button on your site, and read the answers in your dashboard.
What this template asks
- Your names
- Email address
- Phone number
- Wedding date
- Ceremony venue and town
- Reception venue, if different
- Where you'll be getting ready
- Approximate number of guests
- Ceremony time
- How much coverage would you like?
- Anything else?
- Are you having photographs before the ceremony?
- What appeals to you?
- A link to a gallery or mood board you like
- Photography budget
- Anything else?
More Events & Weddings forms
Questions
Should I show prices before the form or after?
Publish a starting price and ask for their budget range. Photographers who hide prices entirely get more enquiries and far fewer bookings, because most of them were never in range.
How far ahead do couples enquire?
Twelve to twenty-four months is normal, which is why the date is the first question. If you're booked, one line saves everyone a week.
Can I ask for photos or files?
Not yet - uploads are on the roadmap. In the meantime, most people ask for a link to photos, or reply to the response with an email asking for them. Everything else about the job is captured here.
Can I see where each quote request came from?
Yes. Add a hidden tracking parameter to the link (for example one link on your site and another on your Google profile) and it's stored with the response.
How fast can I put this live?
About a minute. Pick the template, change the wording, press save - saving is publishing - and you get a link to share.
Can I use one form for several events?
Ask which event in a dropdown and filter the responses by it, or duplicate the form for each one so each has its own link and its own list. Duplicating takes a click.
Publish your wedding photography inquiry form today
Start from this template and change anything you like. Free to begin.