Form templates / Events & Weddings
Speaker Application Form
A speaker application form has to make talks comparable. Same fields, same abstract length, same question about who the talk is for - so a programme committee can read a hundred proposals and choose fairly.
For wedding planners, venues, event coordinators and suppliers.
The abstract has to answer "who is this for?"
The most common flaw in a speaker proposal isn't the topic - it's that nobody can tell which audience it's pitched at. A talk that's too basic for the experts and too advanced for beginners fails in the room, and the programme committee could have seen it coming.
So this template asks explicitly for the audience level and what an attendee will be able to do afterwards. Those two answers separate a real talk from a topic - and they make the review process much faster, because the abstract stops being the only evidence.
The same questions, in the same order, every time
Applications that arrive as emails and attachments are impossible to compare - one has the dates, another has the budget, none of them have both. You end up rebuilding each one by hand before you can make a decision.
A single form fixes that at the source: every application has the same fields, so reviewing is reading a table rather than reconstructing one.
Dates, headcounts and the details nobody volunteers
Every event enquiry needs the same four facts - date, numbers, venue, budget - and almost none arrive with them. Asking on a form means your first reply can be availability and a price rather than a questionnaire.
The awkward details are easier on a form too: dietary requirements, accessibility, plus ones and the timings that only matter on the day.
One link, and a written record
Share one link and every application lands in one place, timestamped, in the applicant's own words - which is exactly what you want if a decision is ever questioned.
Make it yours in a minute
Change the wording, drop the questions you don't need, add the ones you do, put your own colour on it. Saving publishes it, and you get a link to paste into your website, your email signature or a message. Responses land in your dashboard and download as a spreadsheet whenever you want them.
What this template asks
- Full name
- Email address
- Job title and organisation
- Website or profile
- Social handle
- Talk title
- Abstract
- What will an attendee be able to do afterwards?
- Who is it for?
- Format
- Which track fits best?
- Speaking experience
- Link to a video of you speaking
- Short bio
- Does the talk mention your product or service?
- What do you need?
- Any dates you can't make?
- Any accessibility requirements?
More Events & Weddings forms
Questions
Should I ask for a video of them speaking?
Ask for a link - it's the single most useful thing on a speaker application, and most experienced speakers have one. Keep it optional so first-time speakers aren't excluded.
How do I handle sales pitches disguised as talks?
Ask directly whether the talk mentions their product, and say what your policy is. Most people answer honestly, and the ones who don't are easy to spot in the abstract.
Can applicants attach a CV or document?
Not yet - file uploads are on the roadmap. Most people ask for a link (to a portfolio, a CV in cloud storage, or a profile) which works today and keeps the form fast.
Can I close applications on a deadline?
Yes. Close the form and anyone with the link sees a short closed page instead of the questions, so nobody fills in an application that can't be considered.
Can more than one person review them?
Yes - invite your team into the same account and they'll see the same responses. You can also export to a spreadsheet and score them wherever you like.
Can I use one form for several events?
Ask which event in a dropdown and filter the responses by it, or duplicate the form for each one so each has its own link and its own list. Duplicating takes a click.
Publish your speaker application form today
Start from this template and change anything you like. Free to begin.