Form templates / Education & Schools
Tutoring Request Form
A tutoring request form needs the exam board. Subject and level tell you roughly what to teach; the board tells you exactly which syllabus, which past papers, and whether you're the right tutor at all.
For schools, colleges, tutors and education administrators.
Exam board and target grade, not just "maths"
"GCSE maths" spans two tiers, four boards and a range from grade 3 to grade 9. A tutor who teaches the top of that range brilliantly may be the wrong choice for a student trying to pass - and neither party finds out until session three.
So this template asks for the board, the current grade and the target. Those three answers let you say honestly whether you can help, how many sessions it's likely to take, and what to prepare for the first one.
The cost of asking twice
Chasing details is invisible work: it doesn't appear on any invoice, but it eats the first week of every new relationship. Worse, it happens at exactly the moment a parent is deciding whether you are organised.
This template front-loads it. One link, one pass, everything you need to open the file - and a written record of what they told you.
Term-time admin, with permission slips that arrive
A trip letter sent home in a bag comes back late, damp or not at all. The same request as a link in an email or text is answered the same evening, by both parents, with the emergency contact and the allergy filled in.
And you get a list instead of a pile: who has consented, who hasn't, and what each child needs - exportable to whatever the office already runs on.
Nothing to install, nothing to learn
Your parents get a link. No account, no app, no cookie banner between them and the first question. The page is a single file that loads in one request, which on a phone on mobile data is the difference between a submitted form and a closed tab.
Edit it like a document, publish like a link
Add questions, remove questions, change the order and the wording, set your accent colour. When you save, the form is live at its own address - share it by link, QR code or a button on your site, and read the answers in your dashboard.
What this template asks
- Student's name
- Parent's name, if you're booking for a child
- Email address
- Phone number
- Subject
- Level
- Exam board and specification, if you know it
- Current grade or level
- Target grade
- Date of the exam, if there is one
- What would you like to improve?
- Any of these?
- Preferred format
- How often?
- When are you free?
- Budget per hour
More Education & Schools forms
Questions
Should I ask for the current grade?
Yes - and offer "not sure" for younger students. The gap between current and target is the single most useful number for planning, and parents almost always know it.
Can I use one form for all subjects?
Yes, with the subject as a dropdown. Tutors with a wide range often add a conditional question for the exam board, which only appears for the exam-level options.
Can I add or remove questions?
Yes - every question here is a starting point. Add your own, delete what doesn't apply, reorder by dragging, and make anything required or optional. Saving publishes the change immediately.
Where do the answers go?
Into your dashboard, where you can read, filter and export them as a spreadsheet. You can also have every response emailed to you the moment it arrives, or as a daily or weekly digest.
Do I need a website?
No. Every form gets its own link you can paste into an email signature, a text message, a QR code or a social profile. If you do have a site, you can link to it from anywhere on it.
Do parents need an account or an app?
No. They tap a link and answer. Only staff need an account, and you can invite colleagues into the same one so the office and the trip lead see the same responses.
Publish your tutoring request form today
Start from this template and change anything you like. Free to begin.