Student Registration Form

One form, or six half-finished ones

Enrolment usually means a pack: a details sheet, a medical sheet, a photo consent, a home-school agreement. Four documents means four chances for one to go missing, and the office chasing the family that returned three.

Bringing them into one form with clear steps means a family finishes in one sitting and the office gets everything or nothing. Because the whole thing exports as a spreadsheet, the details go into your management system in one pass instead of being typed from paper.

Know who's coming, and what they need

A name is the easy half. The awkward half - dietary needs, accessibility, emergency contacts, sizes - is the half that ruins a day when it's missing, and the half nobody thinks to send you.

So the form asks. Once, at registration, when the person actually knows the answer.

Term-time admin, with permission slips that arrive

A trip letter sent home in a bag comes back late, damp or not at all. The same request as a link in an email or text is answered the same evening, by both parents, with the emergency contact and the allergy filled in.

And you get a list instead of a pile: who has consented, who hasn't, and what each child needs - exportable to whatever the office already runs on.

Everybody's details, exportable

One download gives you the whole list as a spreadsheet - for a check-in sheet, a name badge run, a caterer's headcount or a mail merge. No copying out of an inbox.

One minute to make it your own

Every label, option and placeholder on this template is editable, and you can add whatever this template doesn't ask. Save to publish, share the link, and export the responses whenever you need them in a spreadsheet.

What this template asks

• Student's full legal name
• Preferred name
• Date of birth
• Gender
• Nationality
• Languages spoken at home
• Parent or guardian 1 - name and relationship
• Phone
• Email address
• Parent or guardian 2 - name and relationship
• Phone
• Home address
• Who does the student live with?
• Previous school name and town
• Year group last completed
• Date they left or will leave
• Reason for the move
• Does the student have additional needs?
• Details of any support in place
• Medical conditions, allergies and medication
• GP practice
• Do you receive any means-tested benefits?
• Photographs may be used inside school
• Photographs may be used on the website or social media
• My child may take part in local visits
• Staff may consent to emergency medical treatment if I cannot be reached
• The information given is accurate and complete

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