Form templates / Tattoo & Piercing
Tattoo Client Intake Form
A tattoo client intake form is the record you keep. Health, medication, skin history and identification - collected before the appointment, kept with its date.
For tattoo artists, piercers and studios.
Blood thinners and healing conditions, asked by name
Clients don't think of fish oil, aspirin or a course of steroids as relevant to a tattoo. All three affect bleeding or healing, and an artist working on skin that won't hold ink properly produces a result everyone blames on the artist.
So this template asks by name rather than generally - blood thinners, retinoids, immunosuppressants, recent antibiotics - and asks how previous tattoos healed. That last answer is the best available predictor of how this one will go.
The cost of asking twice
Chasing details is invisible work: it doesn't appear on any invoice, but it eats the first week of every new relationship. Worse, it happens at exactly the moment a client is deciding whether you are organised.
This template front-loads it. One link, one pass, everything you need to open the file - and a written record of what they told you.
Age, aftercare and the design brief
Placement, size, reference images, skin history and age confirmation decide whether you can take a booking and how long to allow. They're also the questions that get skipped when everything happens in a DM.
A form gives you the brief in writing before you spend an evening drawing, and a dated record of the consent and age declaration you're required to hold.
Nothing to install, nothing to learn
Your clients get a link. No account, no app, no cookie banner between them and the first question. The page is a single file that loads in one request, which on a phone on mobile data is the difference between a submitted form and a closed tab.
Make it yours in a minute
Change the wording, drop the questions you don't need, add the ones you do, put your own colour on it. Saving publishes it, and you get a link to paste into your website, your email signature or a message. Responses land in your dashboard and download as a spreadsheet whenever you want them.
What this template asks
- Full name
- Date of birth
- Email address
- Mobile number
- Address
- Emergency contact - name and number
- Do any of these apply?
- Details of anything ticked
- All medication and supplements
- Allergies
- Have you ever fainted during a tattoo, piercing or blood test?
- Do you have tattoos already?
- How have previous tattoos healed?
- Tell us more
- At the area being tattooed, is there any of these?
- Recent sun exposure or sunbed use on that area?
- I'll eat before my appointment
- I won't drink alcohol beforehand
- I'll bring photo ID
- The information above is accurate and I'll tell you if anything changes
More Tattoo & Piercing forms
Questions
How long should we keep these records?
As long as your local rules and insurer require - often several years. Responses are dated and export as a spreadsheet, which is usually what an inspection asks to see.
Should we re-take it for repeat clients?
Send a shorter health update each visit. Health and medication change; the rest doesn't.
Can I add or remove questions?
Yes - every question here is a starting point. Add your own, delete what doesn't apply, reorder by dragging, and make anything required or optional. Saving publishes the change immediately.
Where do the answers go?
Into your dashboard, where you can read, filter and export them as a spreadsheet. You can also have every response emailed to you the moment it arrives, or as a daily or weekly digest.
Do I need a website?
No. Every form gets its own link you can paste into an email signature, a text message, a QR code or a social profile. If you do have a site, you can link to it from anywhere on it.
Can I use this as the consent and age form?
Many studios do, with the declarations as separate tick boxes and the response kept as the dated record. Local rules on age verification and record-keeping vary - check what yours requires, and keep the wording specific.
Publish your tattoo client intake form today
Start from this template and change anything you like. Free to begin.