Form templates / Logistics & Transportation
Freight Quote Form
A freight quote form has to collect a shipment you can rate: origin, destination, dimensions, weight, commodity and terms. Any one of them missing and the quote is a guess.
For hauliers, couriers, freight forwarders and fleet operators.
Volumetric weight, and who's doing customs
Freight is priced on the greater of actual and volumetric weight, so dimensions matter as much as the scales. A quote given without them is routinely 40% out, and the correction arrives after the customer has committed.
The second thing is customs and Incoterms. Who clears it, who pays duty, and whether the commodity needs a licence - those change both the price and whether you'd take the job. This template asks all of it up front, which is why the form is longer than a courier booking and should be.
Fewer calls, better numbers
A phone call is a fine way to build trust and a terrible way to collect specifications - nobody remembers everything, and nothing is written down. Collect the facts in writing first, and use the call for the part that actually needs a human.
You'll also stop quoting jobs you didn't want: when the form asks about budget and timing, the mismatches disqualify themselves.
Dimensions, weight and dates - or it isn't a quote
A shipping enquiry without dimensions, weight and both postcodes cannot be priced, so it becomes a phone call. On a form, those are four fields and a dropdown.
The same applies to bookings and claims: the specifics are the entire message, and asking for them in a fixed order gives you something a dispatcher can act on immediately.
Price the right jobs
Every quote costs you time whether or not you win it. Asking about budget and timing up front isn't rude - it's how both sides avoid a week of conversation about a job that was never going to happen.
Make it yours in a minute
Change the wording, drop the questions you don't need, add the ones you do, put your own colour on it. Saving publishes it, and you get a link to paste into your website, your email signature or a message. Responses land in your dashboard and download as a spreadsheet whenever you want them.
What this template asks
- Your name
- Company
- Email address
- Phone number
- Origin - city, country and postcode
- Destination - city, country and postcode
- Preferred mode
- How quickly?
- When will the goods be ready?
- What are the goods?
- Number of pieces or pallets
- Dimensions per piece
- Total gross weight in kilograms
- Commercial value
- Any of these?
- If dangerous goods, the UN number and class
- Incoterms
- Who is handling customs clearance?
- Do you need cargo insurance?
- Anything else?
- Is this a one-off?
More Logistics & Transportation forms
Questions
Should I ask for Incoterms?
Ask, with a "not sure" option - experienced shippers know them and will be pleased you asked; first-timers need advice, and knowing which you have changes your reply.
How do I handle dangerous goods?
Ask explicitly, and ask for the UN number and class if they know it. It's the fastest way to identify a shipment you can't take on a standard service.
Can I ask for photos or files?
Not yet - uploads are on the roadmap. In the meantime, most people ask for a link to photos, or reply to the response with an email asking for them. Everything else about the job is captured here.
Can I see where each quote request came from?
Yes. Add a hidden tracking parameter to the link (for example one link on your site and another on your Google profile) and it's stored with the response.
How fast can I put this live?
About a minute. Pick the template, change the wording, press save - saving is publishing - and you get a link to share.
Can drivers submit forms from a phone?
Yes - that's the main way these get used. One small page, works on a poor signal, no app to install on anyone's personal phone.
Publish your freight quote form today
Start from this template and change anything you like. Free to begin.