Form templates / Logistics & Transportation
Courier Booking Form
A courier booking form needs two addresses, a size and a weight. Get those four right and a job can be priced and allocated without a phone call.
For hauliers, couriers, freight forwarders and fleet operators.
Dimensions decide the vehicle
A booking that says "a parcel" could be an envelope or a pallet. Sending a car to a job that needed a van is a wasted trip; sending a van to an envelope is a wasted margin. Both are avoided by three numbers.
So this template asks for length, width, height and weight, plus how many items - and asks whether anything needs two people to lift. That last question is the one couriers learn to ask after the first time a driver arrives alone at a 60kg crate.
Requests you can actually schedule
A name and "sometime next week" isn't a booking. What you need is when they can come, what they want, and how to reach them if the slot moves.
This template asks all three, so the diary entry is a copy-and-paste rather than a conversation.
Dimensions, weight and dates - or it isn't a quote
A shipping enquiry without dimensions, weight and both postcodes cannot be priced, so it becomes a phone call. On a form, those are four fields and a dropdown.
The same applies to bookings and claims: the specifics are the entire message, and asking for them in a fixed order gives you something a dispatcher can act on immediately.
Give them options, not a blank box
Open questions get vague answers. Offering the services and the times you actually have makes the request usable, and quietly steers people towards the slots you want to fill.
One minute to make it your own
Every label, option and placeholder on this template is editable, and you can add whatever this template doesn't ask. Save to publish, share the link, and export the responses whenever you need them in a spreadsheet.
What this template asks
- Your name
- Email address
- Phone number
- Company
- Collection address and postcode
- Contact on site and phone number
- Collection date
- Collection window
- Delivery address and postcode
- Contact at delivery and phone number
- How quickly?
- Any delivery requirement?
- How many items?
- Roughly what size?
- Dimensions of the largest item
- Total weight in kilograms
- What's inside?
- Does it need any of these?
- Approximate value
- Anything else?
More Logistics & Transportation forms
Questions
Should I ask for dimensions or just a size category?
Categories are easier to answer; dimensions are more accurate. Offering categories with a dimensions field alongside gets you both, and most customers fill in both.
How do I handle timed deliveries?
Ask for a required window rather than a time, and charge separately for timed slots. A customer who ticks "before 10am" has told you it's a different job.
Does this book the slot automatically?
No - it collects a request, and you confirm it. That's deliberate: real diaries have exceptions, and a form that promises a slot you can't honour costs more than one that asks.
Can I limit the options people can pick?
Yes. The service and time-of-day lists are yours to edit, so people can only choose from what you actually offer. You can also close the form when you're full.
Will I know straight away?
Yes, if you want to be. Turn on live notifications and every request is emailed to you the moment it arrives; otherwise collect them and read them in your dashboard.
Can drivers submit forms from a phone?
Yes - that's the main way these get used. One small page, works on a poor signal, no app to install on anyone's personal phone.
Publish your courier booking form today
Start from this template and change anything you like. Free to begin.