Form templates / Construction & Contractors
Change Order Request Form
A change order request form is the difference between a variation and an argument. What changed, who asked for it, what it costs, what it does to the programme, and a signature - captured on the day, not reconstructed at the end.
For builders, trades, contractors and site managers.
Every disputed invoice is an undocumented variation
Verbal changes on site are normal and unavoidable. What causes the fight three months later is that nobody wrote down what was agreed, so the client remembers a small adjustment and the contractor remembers two extra days.
This template makes writing it down take ninety seconds on a phone. It asks who requested the change, what the cost and programme impact are, and requires an explicit approval tick - so the record exists before the work does, with a timestamp nobody can argue with.
Get the details while they're fresh
Reports made verbally get shorter with every retelling, and the detail that mattered is the first thing lost. A form asked at the time captures what happened, when, and who was there - in the words of the person who saw it.
Site access, scope and dates decide the price
Two identical-sounding jobs price differently because of parking, access, floor level and whether anyone lives there during the work. Those are the questions that stop a quote becoming an argument.
Asking on a form also gives you a written scope. When the job changes - and it will - you have what was originally described, dated, in the customer's own words.
Ask what has to be asked
Required fields for the facts that make a report usable, optional ones for everything else - so you're never left with a report that can't be acted on.
Yours to change, immediately
Nothing here is fixed. Rewrite a question, reorder them by dragging, add your brand colour, delete half of it. Save and the live form updates - there's no separate publish step and no deploy to wait for.
What this template asks
- Project name or reference
- Submitted by
- Date raised
- Change order reference
- Who requested the change?
- What is changing?
- Why?
- Cost impact
- Amount
- Programme impact, in working days
- Does this affect the completion date?
- Any knock-on effects?
- Approved by - name and role
- I approve this change, including the cost and programme impact stated above
- Notes
More Construction & Contractors forms
Questions
Can the client approve it on the same form?
Most contractors send the link to the client so they submit the approval themselves - that's a stronger record than a tick box you filled in on their behalf.
Can I number change orders?
Add a reference field and use your own sequence. Every response is also dated and listed in order, so you have a chronology whether you number them or not.
Can reports be submitted anonymously?
Yes, if you make the name optional. Nothing about the submitter is recorded otherwise - no IP address, no account, no tracking.
Can this go to more than one person?
Yes. Notification recipients are a list, so a report can reach a manager and a safety lead at the same time.
Can I export everything for an audit?
Yes - one click gives you a CSV of every response with its timestamp, which is usually exactly what an auditor or insurer asks for.
Can customers send photos of the job?
Not as uploads yet, but asking for a link to photos works today and most people already have them on a phone. The rest of the detail that drives your price is captured here.
Publish your change order request form today
Start from this template and change anything you like. Free to begin.