Form templates / Manufacturing & Industrial
Supplier Application Form
A supplier application form is a pre-qualification questionnaire. Capability, certification, capacity, lead time and financial stability - the five things that decide whether a supplier is worth auditing.
For manufacturers, fabricators and industrial suppliers.
Certificates with expiry dates, or the register goes stale
Approved supplier lists rot. A supplier approved in 2021 whose ISO 9001 lapsed in 2023 is still on the list, still receiving orders, and still a finding waiting to happen at your next audit.
So this template asks for each certification with its expiry date, which means the export is a register you can sort by what's about to lapse. It also asks about capacity and single points of failure - a supplier with one machine that can make your part is a risk you should price in.
Screen before you spend time
Most of the work in an application process is on the ones that were never eligible. Asking the disqualifying questions first - dates, requirements, basic facts - means you spend your reading time on the real candidates.
Specifications, tolerances and quantities in writing
An RFQ described on the phone is an RFQ you'll re-quote. Material, quantity, tolerance and delivery date belong in fields, where they can't be misheard and can be forwarded to the shop floor exactly as received.
The same discipline suits internal forms - maintenance requests, visitor registration, incident reports - where consistency is what makes a month of records readable.
Long enough to decide, short enough to finish
Applications fail in two directions: too short to judge, or so long that good candidates give up. This template asks what a decision genuinely needs, split into steps so it never looks like a wall.
Yours to change, immediately
Nothing here is fixed. Rewrite a question, reorder them by dragging, add your brand colour, delete half of it. Save and the live form updates - there's no separate publish step and no deploy to wait for.
What this template asks
- Company name
- Contact name and role
- Email address
- Phone number
- Address
- Website
- Company registration number
- What can you supply?
- What are you particularly good at?
- Which materials do you work with?
- Maximum part size or capacity
- Which do you hold?
- For each: certificate body, number and expiry date
- Public and product liability insurance
- Insurance expiry date
- Annual turnover
- Years trading
- Employees
- Typical lead time
- Current capacity utilisation
- Could a single machine or person failure stop your supply to us?
- On-time delivery performance
- Reference 1 - company, contact and email
- Reference 2 - company, contact and email
- The information above is accurate and I'll notify you of any change to certification or insurance
More Manufacturing & Industrial forms
Questions
Can suppliers upload certificates?
Not yet - collect the certificate body, number and expiry date, and request copies by email for those you approve. The dates are what you need for the register.
How much financial information should we ask for?
Turnover band and years trading at this stage. A full credit check is appropriate before approval, not before an application.
Can applicants attach a CV or document?
Not yet - file uploads are on the roadmap. Most people ask for a link (to a portfolio, a CV in cloud storage, or a profile) which works today and keeps the form fast.
Can I close applications on a deadline?
Yes. Close the form and anyone with the link sees a short closed page instead of the questions, so nobody fills in an application that can't be considered.
Can more than one person review them?
Yes - invite your team into the same account and they'll see the same responses. You can also export to a spreadsheet and score them wherever you like.
Can we use this behind the scenes as well as with customers?
Yes, and many do: the same account can hold a public RFQ form and internal forms for maintenance or visitors. Only your team needs logins.
Publish your supplier application form today
Start from this template and change anything you like. Free to begin.