Form templates / Manufacturing & Industrial
Manufacturing Quote Request Form
A manufacturing quote request form is the front door of a job shop. Its job is to arrive with enough to estimate: what, how many, in what, to what standard, and by when.
For manufacturers, fabricators and industrial suppliers.
Incomplete RFQs are why estimating takes a week
An estimator's day is mostly spent chasing information: no material grade, no quantity, a drawing without a revision number, no delivery date. Each gap is an email, and each email is a day in which a competitor quotes.
So this template makes the estimating essentials required and asks for a drawing revision explicitly - because quoting against the wrong revision is worse than not quoting at all. It also asks whether it's a repeat, which lets you find the last price in seconds.
Fewer calls, better numbers
A phone call is a fine way to build trust and a terrible way to collect specifications - nobody remembers everything, and nothing is written down. Collect the facts in writing first, and use the call for the part that actually needs a human.
You'll also stop quoting jobs you didn't want: when the form asks about budget and timing, the mismatches disqualify themselves.
Specifications, tolerances and quantities in writing
An RFQ described on the phone is an RFQ you'll re-quote. Material, quantity, tolerance and delivery date belong in fields, where they can't be misheard and can be forwarded to the shop floor exactly as received.
The same discipline suits internal forms - maintenance requests, visitor registration, incident reports - where consistency is what makes a month of records readable.
Price the right jobs
Every quote costs you time whether or not you win it. Asking about budget and timing up front isn't rude - it's how both sides avoid a week of conversation about a job that was never going to happen.
Yours to change, immediately
Nothing here is fixed. Rewrite a question, reorder them by dragging, add your brand colour, delete half of it. Save and the live form updates - there's no separate publish step and no deploy to wait for.
What this template asks
- Your name
- Company
- Email address
- Phone number
- Your RFQ reference
- Part number or name
- Drawing number
- Drawing revision
- Link to drawings or models
- Material and grade
- Who supplies the material?
- Finish or treatment
- Quantity required
- Is it one delivery or scheduled?
- Required delivery date
- Is this a repeat part?
- Expected annual usage
- What documentation is needed?
- Any standards to meet?
- Target price per part
- Anything else?
More Manufacturing & Industrial forms
Questions
Should we ask for a target price?
Offer it as optional. Some buyers give it, and it tells you immediately whether the enquiry is realistic for your process. Others won't, and that's fine.
How do we handle drawing revisions?
Ask for the drawing number and revision as separate fields. It's the single most common cause of a quote that has to be withdrawn.
Can I ask for photos or files?
Not yet - uploads are on the roadmap. In the meantime, most people ask for a link to photos, or reply to the response with an email asking for them. Everything else about the job is captured here.
Can I see where each quote request came from?
Yes. Add a hidden tracking parameter to the link (for example one link on your site and another on your Google profile) and it's stored with the response.
How fast can I put this live?
About a minute. Pick the template, change the wording, press save - saving is publishing - and you get a link to share.
Can we use this behind the scenes as well as with customers?
Yes, and many do: the same account can hold a public RFQ form and internal forms for maintenance or visitors. Only your team needs logins.
Publish your manufacturing quote request form today
Start from this template and change anything you like. Free to begin.