Form templates / Photography & Video
Photography Booking Form
A photography booking form needs the date, the location and what the client actually needs at the end. Those three price the job; everything else is creative direction.
For photographers, videographers and studios.
Deliverables, not just a session
Two clients booking the same two-hour portrait session can want completely different things: one needs a single LinkedIn headshot, the other needs thirty edited images for a website. Same shoot, very different editing time.
So this template asks how many final images are needed, in what format, and by when. Turnaround is the other question worth asking early - a client who needs images in forty-eight hours is buying a different service, and should know that.
Requests you can actually schedule
A name and "sometime next week" isn't a booking. What you need is when they can come, what they want, and how to reach them if the slot moves.
This template asks all three, so the diary entry is a copy-and-paste rather than a conversation.
Date, location, deliverables - the three that set the price
Every shoot enquiry needs the date, where it is, and what they actually need at the end. Without those you can't say whether you're free, let alone what it costs.
Asking on a form also surfaces the things that quietly double a job: travel, a second shooter, usage rights, a same-week turnaround.
Give them options, not a blank box
Open questions get vague answers. Offering the services and the times you actually have makes the request usable, and quietly steers people towards the slots you want to fill.
One minute to make it your own
Every label, option and placeholder on this template is editable, and you can add whatever this template doesn't ask. Save to publish, share the link, and export the responses whenever you need them in a spreadsheet.
What this template asks
- Your name
- Email address
- Phone number
- Company, if it's for business
- What kind of shoot?
- What's it for?
- Preferred date
- Is the date fixed?
- How long do you think you'll need?
- Where?
- Where exactly?
- How many people will be photographed?
- Do you need hair and makeup?
- How many final edited images do you need?
- In what format?
- When do you need them?
- How will they be used?
- Budget
- A link to work you like
More Photography & Video forms
Questions
Should I ask for a budget?
Yes, as a range, and put your starting price on the page. Photography has an enormous price spread and a mismatch found after three emails wastes everyone's time.
What if the client doesn't know what they need?
Offer "not sure - please advise" on the deliverables question. It's a genuinely common answer and it tells you the reply should include options rather than a number.
Does this book the slot automatically?
No - it collects a request, and you confirm it. That's deliberate: real diaries have exceptions, and a form that promises a slot you can't honour costs more than one that asks.
Can I limit the options people can pick?
Yes. The service and time-of-day lists are yours to edit, so people can only choose from what you actually offer. You can also close the form when you're full.
Will I know straight away?
Yes, if you want to be. Turn on live notifications and every request is emailed to you the moment it arrives; otherwise collect them and read them in your dashboard.
Can clients see my work from the form?
The page is yours to write, so link to your portfolio in the introduction or in a question. Many photographers put the form behind an "Enquire" button so the gallery does the selling first.
Publish your photography booking form today
Start from this template and change anything you like. Free to begin.