Form templates / Childcare & Camps
Daycare Emergency Contact Form
A daycare emergency contact form is the page you need to find in ten seconds. Two reachable numbers, who is allowed to collect, what the allergies are, and which doctor to name.
For nurseries, after-school clubs, holiday camps and childminders.
One contact is not enough, and everyone learns that the hard way
The first number is in a meeting. Always. What makes the difference at 3pm is a second contact who is not the same person's other phone - a grandparent, a partner, a neighbour with a key.
The other field that earns its place is authorised collection. A named list, in writing, dated, is what protects staff on the afternoon someone unexpected arrives at the door saying they were asked to come.
Know who's coming, and what they need
A name is the easy half. The awkward half - dietary needs, accessibility, emergency contacts, sizes - is the half that ruins a day when it's missing, and the half nobody thinks to send you.
So the form asks. Once, at registration, when the person actually knows the answer.
Emergency contacts and permissions, not a paper pile
Allergies, medication, who may collect a child, photo permissions - these are the details you must be able to find in seconds, and a folder of paper forms is the worst possible place to keep them.
One form gives you the same information for every child, searchable, exportable to the register you actually use on the day, and dated so you know when a parent last confirmed it.
Everybody's details, exportable
One download gives you the whole list as a spreadsheet - for a check-in sheet, a name badge run, a caterer's headcount or a mail merge. No copying out of an inbox.
Edit it like a document, publish like a link
Add questions, remove questions, change the order and the wording, set your accent colour. When you save, the form is live at its own address - share it by link, QR code or a button on your site, and read the answers in your dashboard.
What this template asks
- Child's full name
- Date of birth
- Room or group
- First contact - name and relationship
- First contact - phone
- Second contact - name and relationship
- Second contact - phone
- Email for messages
- Home address
- Who else may collect your child?
- Anyone who must not collect your child?
- A collection password, if you'd like one
- Allergies and what to do
- Medical conditions or medication
- GP practice name and number
- If you cannot be reached, staff may seek emergency medical treatment
More Childcare & Camps forms
Questions
How often should this be refreshed?
Once a year at minimum, and whenever a family moves or changes number. Because responses are dated, you can see at a glance which records are getting old.
Can we print it for the register?
Export the responses and you have every child's contacts in one spreadsheet - which is what most settings print for the folder that lives by the door.
Can I stop registrations when we're full?
Yes. Close the form and the link shows a short closed page, so nobody registers for a place that doesn't exist. Reopen it in one click if space frees up.
Can I collect one registration per person or per group?
Either. Many people ask for the group size and the names in one text box; others publish the link and ask everyone to fill it in individually.
Can I get the list as a spreadsheet?
Yes - one click exports every response as CSV, which opens in Excel, Numbers or Google Sheets.
Is it appropriate for children's information?
Responses are stored in your account and are never shared or used for advertising. Keep it to what you need for care and safety, tell parents what you hold and how long you keep it, and check your local rules on children's data before you publish.
Publish your daycare emergency contact form today
Start from this template and change anything you like. Free to begin.