Form templates / Human Resources
Time Off Request Form
A time off request form is the highest-volume form in any company, so it should be four fields and thirty seconds. Dates, type, cover, submit.
For HR teams, people managers and small-company founders.
The cover question is what makes approval instant
A manager approving leave is really asking one thing: what breaks while you're away? If the request answers it, approval takes ten seconds. If it doesn't, it sits in an inbox for a week generating a conversation.
So this template asks who's covering and whether anything falls in that window - a deadline, a client visit, a rota. It's one extra field for the employee and it removes the entire back-and-forth.
The same questions, in the same order, every time
Applications that arrive as emails and attachments are impossible to compare - one has the dates, another has the budget, none of them have both. You end up rebuilding each one by hand before you can make a decision.
A single form fixes that at the source: every application has the same fields, so reviewing is reading a table rather than reconstructing one.
Employee requests, without a ticketing system
Leave requests, expense claims, feedback and exit interviews all arrive as emails to one person, who becomes the process. When they're away, the process stops.
A form per request type turns each into a dated list anyone in HR can see, with the same fields every time - and no licence per employee, because only your team needs an account.
One link, and a written record
Share one link and every application lands in one place, timestamped, in the applicant's own words - which is exactly what you want if a decision is ever questioned.
Yours to change, immediately
Nothing here is fixed. Rewrite a question, reorder them by dragging, add your brand colour, delete half of it. Save and the live form updates - there's no separate publish step and no deploy to wait for.
What this template asks
- Your name
- Work email
- Team
- Your manager
- Type of leave
- First day off
- Last day off
- How many working days is that?
- Is any of it a part day?
- How many days will you have left after this?
- Who's covering for you?
- Anything happening while you're away?
- I've agreed this with the person covering
- I'll be reachable in an emergency
- Anything else?
More Human Resources forms
Questions
Can this track remaining entitlement?
No - it collects requests, and your HR system or spreadsheet holds the balance. Asking the employee to state their remaining days keeps everyone honest without another system.
Should different leave types use different forms?
One form with a type dropdown works for most. Sickness is often better separate, because it's reported after the fact rather than requested in advance.
Can applicants attach a CV or document?
Not yet - file uploads are on the roadmap. Most people ask for a link (to a portfolio, a CV in cloud storage, or a profile) which works today and keeps the form fast.
Can I close applications on a deadline?
Yes. Close the form and anyone with the link sees a short closed page instead of the questions, so nobody fills in an application that can't be considered.
Can more than one person review them?
Yes - invite your team into the same account and they'll see the same responses. You can also export to a spreadsheet and score them wherever you like.
Can employees submit anonymously?
Yes, if you make the name optional - useful for feedback and concerns. Nothing else is recorded about a submitter: no IP address, no browser fingerprint, no account.
Publish your time off request form today
Start from this template and change anything you like. Free to begin.