Form templates / Human Resources
Job Application Form
A job application form should collect what you'll actually shortlist on. Everything else is data you'll never look at and a reason for a good candidate to close the tab.
For HR teams, people managers and small-company founders.
Ask the screening questions, then stop
Most application forms are long because someone once wanted a field. The result is a form that takes forty minutes, filters for persistence rather than ability, and loses exactly the candidates who have other offers.
The questions that genuinely change a shortlist are few: relevant experience, right to work, notice period, salary expectation and availability. This template asks those, gives two open questions for judgement, and asks for a link rather than an essay.
The same questions, in the same order, every time
Applications that arrive as emails and attachments are impossible to compare - one has the dates, another has the budget, none of them have both. You end up rebuilding each one by hand before you can make a decision.
A single form fixes that at the source: every application has the same fields, so reviewing is reading a table rather than reconstructing one.
Employee requests, without a ticketing system
Leave requests, expense claims, feedback and exit interviews all arrive as emails to one person, who becomes the process. When they're away, the process stops.
A form per request type turns each into a dated list anyone in HR can see, with the same fields every time - and no licence per employee, because only your team needs an account.
One link, and a written record
Share one link and every application lands in one place, timestamped, in the applicant's own words - which is exactly what you want if a decision is ever questioned.
Make it yours in a minute
Change the wording, drop the questions you don't need, add the ones you do, put your own colour on it. Saving publishes it, and you get a link to paste into your website, your email signature or a message. Responses land in your dashboard and download as a spreadsheet whenever you want them.
What this template asks
- Full name
- Email address
- Phone number
- Where are you based?
- Link to your CV, portfolio or profile
- Which role are you applying for?
- What are you looking for?
- Where would you like to work?
- Years of relevant experience
- What's the most relevant thing you've done?
- Why this role, and why us?
- Which of these apply?
- I have the right to work in the country this role is based in
- Notice period
- Salary expectation
- Do you need any adjustments to the interview process?
- How did you hear about this role?
More Human Resources forms
Questions
Can candidates upload a CV?
Not yet - ask for a link to a CV or profile. Many teams find the structured answers screen better anyway, because they're comparable in a way CVs aren't.
Is it legal to ask about salary expectation?
In most places yes, but asking about salary *history* is restricted in a growing number of jurisdictions. Ask what they're looking for, not what they currently earn.
Can applicants attach a CV or document?
Not yet - file uploads are on the roadmap. Most people ask for a link (to a portfolio, a CV in cloud storage, or a profile) which works today and keeps the form fast.
Can I close applications on a deadline?
Yes. Close the form and anyone with the link sees a short closed page instead of the questions, so nobody fills in an application that can't be considered.
Can more than one person review them?
Yes - invite your team into the same account and they'll see the same responses. You can also export to a spreadsheet and score them wherever you like.
Can employees submit anonymously?
Yes, if you make the name optional - useful for feedback and concerns. Nothing else is recorded about a submitter: no IP address, no browser fingerprint, no account.
Publish your job application form today
Start from this template and change anything you like. Free to begin.