Form templates / Freelancers & Creators
Speaking Inquiry Form
A speaking inquiry form needs the date, the audience and the fee budget before anything else. Those three decide whether there's a conversation; the topic can be shaped later.
For freelancers, independent creators and studios of one.
Audience, not topic, is the useful question
Organisers ask whether you can speak about a topic. What actually determines whether the talk lands is who's in the room: their seniority, how much they already know, and whether they chose to attend or were sent.
So this template asks about the audience in detail, and about what the organiser wants the room to do differently afterwards. It also asks about the fee budget plainly - which saves the polite three-email dance that ends in "we were hoping for exposure".
A quote request that actually contains the job
"How much do you charge?" is unanswerable, and answering it with a range makes you look expensive to some and cheap to others. The fix isn't a longer reply - it's a better question.
Scope, timing, location and budget are on this form because those four answers turn a vague enquiry into something you can price with confidence, usually without a call.
A brief is worth more than a call
You are the sales team, the delivery team and the invoicing department. The cheapest hour you can save is the one spent extracting a brief from someone who has never written one - so ask the questions in the order you need them answered.
A written brief is also your protection. Scope creep is much harder to argue when what was originally asked for is on the record, timestamped.
Let them show you, not describe it
A sentence about the problem is a guess; a photo is a fact. This template asks for the details in the client's own words *and* keeps the questions short enough that they answer all of them.
Make it yours in a minute
Change the wording, drop the questions you don't need, add the ones you do, put your own colour on it. Saving publishes it, and you get a link to paste into your website, your email signature or a message. Responses land in your dashboard and download as a spreadsheet whenever you want them.
What this template asks
- Your name
- Email address
- Phone number
- Organisation
- Event name
- Date
- Is the date fixed?
- Location
- Format
- How long?
- How many people?
- Who's in the room?
- Are they attending by choice?
- What should they do differently afterwards?
- Fee budget
- Are travel and accommodation covered?
- Anything else expected?
- Anything else?
More Freelancers & Creators forms
Questions
Should I ask about the fee up front?
Yes, as a range including "we can't pay a fee". Some unpaid events are worth doing; you just want to decide that deliberately rather than after four emails.
What about travel and expenses?
Ask whether travel and accommodation are covered as a separate question, as this template does. It's the most common gap between an agreed fee and what you actually receive.
Can I ask for photos or files?
Not yet - uploads are on the roadmap. In the meantime, most people ask for a link to photos, or reply to the response with an email asking for them. Everything else about the job is captured here.
Can I see where each quote request came from?
Yes. Add a hidden tracking parameter to the link (for example one link on your site and another on your Google profile) and it's stored with the response.
How fast can I put this live?
About a minute. Pick the template, change the wording, press save - saving is publishing - and you get a link to share.
Will it look like my brand?
Set your own accent colour and write every word yourself; the form carries your wording and a small "Powered by ava42" line. It's one fast page rather than a page in someone else's template.
Publish your speaking inquiry form today
Start from this template and change anything you like. Free to begin.