Form templates / Restaurants & Hospitality
Wedding Venue Inquiry Form
A wedding venue inquiry form starts with the date, because availability is a yes or a no. Everything after that is whether the venue and the budget fit.
For restaurants, cafés, bars, hotels and hospitality teams.
Date first, budget second, everything else after
Couples enquire at fifteen venues. The ones that reply within a day with availability and an honest indication of cost make the shortlist; the ones that reply with a brochure and a question about their vision do not.
So this template puts the date and the guest count first and asks for a budget range - which sounds blunt and is actually kind. A couple with £8,000 hearing that immediately has been saved a site visit and a fortnight of hope.
A quote request that actually contains the job
"How much do you charge?" is unanswerable, and answering it with a range makes you look expensive to some and cheap to others. The fix isn't a longer reply - it's a better question.
Scope, timing, location and budget are on this form because those four answers turn a vague enquiry into something you can price with confidence, usually without a call.
Bookings and enquiries while the phone is unanswerable
Service is exactly when you can't take a call, and exactly when people decide where to eat. A form takes the request with the date, the covers and the dietary needs while your hands are full.
For private hire and functions it matters even more: those enquiries need a dozen details, and the guest would far rather type them than be quizzed.
Let them show you, not describe it
A sentence about the problem is a guess; a photo is a fact. This template asks for the details in the guest's own words *and* keeps the questions short enough that they answer all of them.
Make it yours in a minute
Change the wording, drop the questions you don't need, add the ones you do, put your own colour on it. Saving publishes it, and you get a link to paste into your website, your email signature or a message. Responses land in your dashboard and download as a spreadsheet whenever you want them.
What this template asks
- Your names
- Email address
- Phone number
- Preferred date
- Alternative date
- How flexible are you?
- If flexible, which season?
- How many day guests?
- How many evening guests?
- What do you need from us?
- Ceremony type
- How would you describe the day you want?
- What matters to you?
- Catering
- Bar
- Total wedding budget
- Of that, roughly how much for the venue and catering?
- Where are you with planning?
- When could you visit?
- Anything else you'd like us to know?
More Restaurants & Hospitality forms
Questions
Should I publish a starting price?
Yes. Wedding budgets vary by a factor of ten, and a starting price filters more effectively than any question. Couples out of range are grateful rather than offended.
How much detail at enquiry stage?
Date, numbers, ceremony or reception, and budget. Table plans and canapé selections belong to couples who've already booked.
Can I ask for photos or files?
Not yet - uploads are on the roadmap. In the meantime, most people ask for a link to photos, or reply to the response with an email asking for them. Everything else about the job is captured here.
Can I see where each quote request came from?
Yes. Add a hidden tracking parameter to the link (for example one link on your site and another on your Google profile) and it's stored with the response.
How fast can I put this live?
About a minute. Pick the template, change the wording, press save - saving is publishing - and you get a link to share.
Does this replace a booking system?
No - it collects requests you confirm, which suits private hire, functions and smaller rooms. If you need live table availability, keep your booking system and use forms for the enquiries it handles badly.
Publish your wedding venue inquiry form today
Start from this template and change anything you like. Free to begin.